The Importance of Managed Print Services
in Law Firms

Law firms operate in a fast paced environment where efficiency and security are paramount. Managed Print Services offer a compelling solution, streamlining printing operations while bolstering document security and potentially reducing costs. We will look at some of the reasons to why Law Firms will definitely want to consider investing in a Managed Print provider.

In the legal industry, managed print services understand the importance of having physical documents and how irreplaceable they are. Law Firms spend around 3% of their annual revenue on printing these various documents. Because of this a print provider works with law firms to keep costs low and helps to manage these costs. MPS walks through the management of current assets. The optimization of asset deployment and even the implementation of printer software can all help in reducing costs for these law firms by a significant margin.

Managed Print Services also help to enhance productivity in law firms and help get legal documents printed quickly and efficiently. These services understand that time is of extreme value in the legal industry, there is nothing more frustrating than needing to have important documents on hand, and your printer ink runs out or fails. Not only does a managed print make themselves readily available to assist as soon as these machines go down, but they take extra cautionary measures to ensure that the chances of machine failure become increasingly low. As a law firm you can't have printer delays, let managed print providers ensure they are minimized.

Managed Print Providers also help to enhance the user experience for these law firms. For example, the scan to go feature enables users to scan documents directly to their email, network folder, or cloud storage. This not only facilitates compliance with data privacy regulations by ensuring secure document handling, but it optimizes print usage and reduces unnecessary printing costs. This is especially useful for remote work access, as it securely and quickly gives the necessary access to the individuals that need these documents. Furthermore, MPS offers precise billing of all print, copy, scan, and fax costs. This is huge because not only does it help to reduce costs, but it also ensures that every sheet of paper that is utilized is accounted for.

Another big reasons Law firms need managed print services deals with security. Confidentiality is of high importance in law firms. A document from these institutions could contain anywhere from sensitive financial data to court evidence. Because of all these sensitive data flowing around in the legal industry, it makes it a frequent target for hackers and malicious security breaches. Roughly about 25% of law firms experience a security breach in some way. Having a managed print service bolsters your security by coming equipped with features such as user authentication and print job holding to name a few.

Additionally at Summit Technologies, our experience and understanding in security is also top in the line in not just printer security, but IT and network security as well. We have a combined experience of over 450 years servicing hundreds of businesses and have serviced well over 15,000 machines. We have a strong commitment to ensuring not only machine performance and quality, but great flexibility and customer service. So that law firms can maintain their infrastructure while receiving all the benefits a Managed Print Service provides.