Bring Control to your Printer Environment with uniFLOW
Multifunctional Printers play a big part in the business industry and as time has gone by the complexities of these printers have increased, now being able to be on a network where they can offer a variety of tools and capabilities to help achieve your day to day business tasks. Because of this MFPs need software tools that can provide control to your printer environment.
uniFLOW is an encompassing software tool that maximizes security while aiming to increase business productivity. In this article, we will explore how your printer environment can be elevated with uniFLOW and why your business may want to consider this tool.
Secure Printing Process
The beauty of uniFLOW is that it is designed to hold all print jobs stored by a user in their own personal secure print queue. The print is then kept and not released until the user who is doing the print job releases the printer. This majorly helps in ensuring print jobs are not accidentally printed and end up falling into the wrong hands. Additionally, once the user arrives at the printer, they would need to authenticate themselves through various means whether it be a card login or PIN code entry.
uniFLOW Universal Driver allows a user to also choose any network printer to release the print job. The user won’t be limited by model or manufacturer either. So not only will uniFLOW provide a secure access system, but it will do so seamlessly and flexibly, so that the user won’t feel restricted all the while feeling secure and confident in accomplishing their print jobs.
Cost Tracking & Budgeting Capabilities
Not only does uniFLOW ensure a secure workflow with its system, but it also tracks usage of all print jobs being done within the office as well. This makes it especially easy for the finance and accounting departments who can easily track all printing, copying, scanning, and faxing with little to no effort. Reports can also be generated for each user or group as well as even down to each device on how much usage has been done across the entire network. Having a full analysis of your printer environment is only part of what cost-effective tools uniFLOW can bring.
Being able to view the usage of devices will allow businesses to assess where they can reduce printing costs. Control budgets can be established for individuals, users or groups that can limit how much printing can be done. Should any budget exceed the rules put in place, the printer can be forced to switch to black/white, or it can even stop the user from printing altogether. As a bonus, users can also be notified if their funds are getting close to running out, allowing employees to plan, accordingly, how they will use their remaining balances for the set time.
Printer Workflow flexibility
uniFLOW provides easy flexibility in print jobs, allowing for consistent workflow and seamless collaboration with employees. For example, the software can redirect certain jobs to only be able to print at small printers or if it’s a high-volume task maybe you would want the job to automatically redirect to a much larger printer. This allows your business to maximize your printer production and ensure your machines don’t become overwhelmed.
This software tool also comes with delegation printing allowing for great collaboration. Users can have the option to share all their print jobs with certain other users or groups. This allows for quick consistency, allowing for important documents to reach the relevant people in a timely manner. Automatic email notifications can also be sent to these users, allowing for minimal communication when initiating the print.
Conclusion
uniFLOW brings control to your printer environment. It will allow all print jobs to remain secure till the user is ready to release their print at the device. Additionally, the software tool provides tracking and budgeting capabilities, so that accounting and finance departments can monitor the costs of user and groups, which will then allow the business to decide appropriate budget restrictions and rules that uniFLOW can apply to the individual users. Finally, it can easily delegate print jobs to various users allowing for seamless fast collaboration. To learn more about this software tool and other business solutions that could help elevate your business, schedule a free assessment. Our experts will do a full analysis determining the right office solutions for your company.