Why Printers or Copiers often need to be replaced
A copier or printer is the backbone of your office solutions and needs. From important documents to getting visually presented material. How many times have these machines been able to save your presentation or important meetings because you had to print something quickly and efficiently? However, printers cannot always perform at top quality forever, there will be points and times when a machine finally becomes too old and simply cannot meet the needs of your growing business.
In this blog, we will explore some signs that may show you’ll need to replace your printer or copier and why Managed Print Providers are an exceptional help for keeping track of tasks like this
Printing Costs Keep Going Up
Something to consider with copier or printer models is that many newer models often are designed to be efficient in productivity. Machines with higher productivity rates, lower consumable rates, and high energy efficiency will end up saving your company money in the long run. Older models will use toner up faster as at the time of your model being made manufactures may have not designed or figured out ways to make them use less toner. A couple of years down the line, new copiers may even find more efficient ways to reduce toner usage than even the newest models we have today.
It’s considered good practice generally for many businesses to have constant upgrades and deals planned so that as your business grows your printer and copier are growing alongside it as well. While it may feel you’re saving money by having an older model and not upgrading, it’s overtime that the detriment for having a much older copier and printer begins to show.
Your Printer faces compatibility issues
Printers and Copiers have continued to see change time and time again. Adding new features and new equipment. Because of this many security features and printer software integration will face compatibility issues with older model printers. With cyber threats showing no signs of slowing down, it is imperative that machines become more capable and equipped with tools to fight these threats off. Cyber threats are a constant evolving threat, as malicious hackers find new tools and ways to breach companies, it is highly imperative that security continues to evolve as well to keep your business safe. For that reason, older models simply cannot keep up with how many changes need to be made.
Managed Print Providers evaluate these needs and concerns, that’s why a plan is often set up or even situations where your company is reached out to offer the best solutions and plan of action to navigate these technological shifts and changes. To summarize, if you feel or see that much of your technology, especially security, is seeing major updates, you may want to consider reaching out to your provider or evaluating getting a newer model printer.
Parts begin to get harder to find
Parts on a copier and printer become out of date with time, and at times much quicker than the company realizes. Generally speaking, as soon as a new printer comes out, the old printer will slowly start receiving support. Should your printer that is on the older side begin to malfunction or have parts that get wear down with time, the probability of finding these parts becomes nearly impossible. Either you’ll have to find an extremely high-priced part to get it replaced or spend a large amount of money to get a whole new printer entirely.
Summit Technology understands this issue of parts constantly falling out of circulation, for that reason our team gathers machine parts and have them on hand should your machine need these old parts. Additionally, Managed Print Providers perform regular maintenance on your machines so they make sure that the parts don’t stop working anytime soon and can have the best performance possible for the longest time possible.
What your company requires has changed
Often needing to replace your printer can be as simple as the direction and demands of your company have changed. Maybe your business has seen significant growth and needs higher volume print. Or perhaps the company is wanting new ideas that your copier or printer doesn’t have the capabilities to do. Whatever the case might be this is why companies partner with managed print services as well. Often these are concerns that are discussed and managed print providers/experts allow flexibility in setting up a system. They evaluate future goals to get the best machines possible and help to receive the upgrades needed for fractions of the cost it would take to simply just buy a new printer on the market.
To summarize, printers and copiers are designed to continue to evolve and solve the necessary challenges businesses face in our modern era. That’s what makes upgrading them so important, and why managed print services help to keep costs low for your business and give constant expertise so that your business can get the most value possible.