The Benefits of PaperCut Print Management
PaperCut is a print management software solution that is designed to help organizations manage and control their printing environment. It is very popular software paired with many Managed Print Service agreements. In this article, we’ll explore why businesses are using PaperCut for their print management and the benefits these printers provide.
Secure Documents for the whole Process
This print management software solution keeps your data secure the whole way from the input device to the printer or copier. Here is a list of some features that the solution has:
Control Device Access
Control which users or groups can print to certain devices. Restrict certain features or limit usage based on role-based access. For example, admins can allow only certain users or departments to print in color or they can prevent users from printing double-sided pages. Additionally, admins can go as far as to limit to only certain paper sizes and even certain file types being accessible for print.
Secure Print Release
When a user sends a print job, it’s not immediately released to the printer, rather it is held in a secure queue within the system. The intention is that the user will be required to authenticate themselves at the printer before the document can be produced. Making sure that the recipient who initiates the print is the one that receives the print from the printer.
Secure Scanning
Before a user can initiate a scan job, PaperCut can be set up to where users must authenticate themselves via using their credentials. There are many ways PaperCut offers to scan your documents securely, these include:
Scan to Email, often used to share documents via email. Especially when desiring to do so confidentially.
Scan to Folder,often used to scan directly to a folder in a document management system but can be sent to personal directories or predefined network paths.
Scan to Cloud Storage, often used to host documents to select groups of people in the business and to have the advantage of automatic backups with ease.
Scan to Fax, documents can even be securely scanned and sent via fax quickly and seamlessly.
These are only a taste of what security the software brings. Furthermore, logs of printing activity are kept which will allow administrators to see information on what users have printed down to the detail, PaperCut can provide:
- The Network User ID of who printed
- The exact time the print job was submitted
- Exact details about the print such as use of color, paper size, and much more
- The IP Address that the user printed from
- The type of document used such as docx pdf txt, etc.
Cost Effective Printing Practices
Customer surveys even showed that implementing just the secure print release feature on their printers alone helped them save as much as 15% on costs. PaperCut is designed to incorporate optimal printing practices that can not only help save the business huge amounts of expenses but also help the ecosystem by saving paper.
This is accomplished through its cost tracking implementation. Each printer is tracked to see and identify high-volume prints. This allows you to create budgeting systems within the company and set benchmarks for how much you want printers within each department to be utilized within your business. This also makes users more aware of their printing habits and provides encouragement on how they can best utilize their printers to the fullest.
Easy and Flexible Controls
PaperCut gives a user-friendly interface to make the navigation of printing in business easy and efficient. Single print drivers install easily and start managing jobs right from the get-go. Additionally, PaperCut allows for prints to initiate from anywhere in the office or on the move. Combined with Secure Print, this makes accessibility great and risk free. This allows new employees to learn how to use a printer quickly as they can be taught from anywhere in the office and keep workflow moving efficiently with almost minor to no interruptions.
Additionally, the tool also allows for mobile printing making the flexibility skyrocket even more, simply, be near a good internet connection, pull out your phone and initiate either a secure scan or secure print with no risk or worry.
Conclusion
Papercut brings all your office printer concerns or issues to your managed print providers, so that companies can stay focused on other tasks and meetings that will help grow the business. This software solution is just one of many benefits that partnering with managed print services brings. To learn more about this robust software solution and other products to elevate your business consider Scheduling a Free Assessment with Summit Technology. Managed Print experts will assist in determining the best options for your business needs.